The Royal British Legion uses K2 to save 300 man-hours

Friday, October 26, 2012

Wimbledon, United Kingdom  The Royal British Legion uses K2-based solution to bring efficiency to their budget process, freeing up over 300 man-hours per year in just their financial department.

The Royal British Legion is the UK’s leading service charity and provides practical care and support to members of the armed forces, veterans and also their families. Their financial department identified a challenge in managing their budget processes within the organisation  a process that was overly complicated and time consuming with password-protected spread sheets being used.

“Much of the finance department’s time was wasted administering the process and reminding people of their passwords,” said Faheem Nusrat, a SharePoint consultant with The Royal British Legion.

With budget changes, and having to implement changes across the board, especially in a financial setting, an organisation cannot have multiple versions of documents in circulation. This could have a serious impact on figures.

Nusrat further explained that “as a charity, it was important for The Royal British Legion to be accountable and demonstrate transparency in its financial process.”

The deployment of K2’s blackpearl solution has led to significant improvements in efficiency for The Royal British Legion. They have: improved efficiency resulting in over 300 man-hours saved per year; a better visibility of the entire budget process; and a tighter financial management process.

“K2 puts a strong emphasis on successful customer outcomes," said Nicholas Kotze, technical customer success manager at K2. "This project is a good example of what can be achieved when understanding the customer requirements through meaningful dialogue.”

The new K2-based budget process is faster and easier for cost centre owners and managers to use. Employees are able to log into Microsoft SharePoint and can immediately see the overall status of the budget process and a personalised list of “to-do” items.

By integrating with the Microsoft SQL Server, K2 blackpearl helps to provide managers with a single up-to-date view of the status of the budgets from all the cost centres.  

“I estimate that the finance department has gained over 300 hours per year,” Nusrat said. “This time saving enables the finance team to focus on deeper budget management issues and other strategic tasks that are of more importance to the organisation as a whole.”

About K2:
K2 delivers workflows and process‐driven applications that improve business efficiency. All kinds of organizations are using K2 to increase efficiency, save money and reduce risk. K2 applications can be set up to automate and manage business processes — such as document approval or inventory tracking — or pull together business processes, people, services, information and systems into a single application that helps drive business. Then, what’s been built can be used like building blocks to assemble new applications.

With K2, the complexity of traditional software development is eliminated and replaced with easy‐to‐use, visual tools. These tools enable people with a wide range of technical skills to work on their own or collaborate to assemble process-driven applications. K2‐based solutions are deployed by a growing number of the global Fortune 100. K2 is a division of SourceCode Technology Holdings, Inc. based in Redmond, Washington, and has offices all over the world.