Workflow Process Management

Improve Your Workflow Process Management with K2


As a business, you need agility and flexibility to remain competitive in today's market. Modern workflow management solutions are an important step towards these goals. These tools allow you to optimize processes and increase efficiency with apps, forms and reports. 

Firstly, what is workflow process management?

In a nutshell, a workflow is a visual plan of all the steps that need to be taken in a business process to achieve the desired result. It also maps out the resources that are required to complete these steps. These resources typically include staff members, equipment, data and so forth. 

Workflows can be as simple or complex as you need them to be. However, a common goal is to ensure that the process flows from step to step in the right order, at an optimal pace. This way, no important steps are skipped and no time is wasted.

It’s also important to assign roles and responsibilities. By making it clear who must carry out each step, you make your employees more accountable for their portion of the process. This way, when a process grinds to a halt, you can quickly identify the person who is holding up the process and find out what obstacle or challenge is causing the delay. 

In this way, workflow process management also supports performance management. It makes it easier to track who is working optimally and who is letting the team down. 

The benefits of successful workflow process management

When designing a workflow, you are forced to assess every step. This provides you with a chance to cut out unnecessary actions and improve each process from the inside out. You can re-evaluate roles. You can find faster ways to achieve the same result. And you can also identify tasks that could be automated instead of being carried out manually.  

Through improving processes and making them more digital, workflow process management can:

  • Boost process accuracy and speed 
  • Use resources better to cut costs
  • Avoid repeating work
  • Reduce the risk of human error
  • Smooth out bottlenecks
  • Enhance the customer experience
  • Improve overall corporate performance

All of these benefits can be achieved with a well-chosen business management system that powers your workflow apps

Accelerate process transformation with K2's workflow software

K2's workflow process management platform provides you with a continuous innovation capability. This agile approach to workflow management allows you to easily change processes when you need to comply with new regulations and compliance rules. There is no need to code each workflow or process app from scratch.

K2's low-code technology can be manipulated and customized by users who are not IT. specialists. This means it can be deployed much faster and more cost-effectively than other developer-centric workflow management platforms. It also means that your users do not have to rely so heavily on developers to translate their desired solutions into feasible business apps. Users can be involved in the app, form and workflow design from early on, even those who do not have much technical experience. This means that your organization can transform your processes from the ground up, approaching digital solutions with a business mind set rather than a technical one only. 

So, what can K2 workflow apps do for your business?

With K2's agile workflows software, you can:

  • Rapidly build and run low-code business process applications
  • Use drag-and-drop designer tools to create apps, workflows and forms
  • Automate processes and integrate with other line of business systems

This scalable business process management platform quickly and easily bridges gaps between people, data, decisions and systems across your entire value chain. This means that you can run workflows successfully between teams, departments, lines of business and even organizations in your enterprise. You can also share them with other stakeholders in your value chain to increase transparency and improve productivity. 

Stretch existing productivity and collaboration tools with K2

K2 also extends existing IT investments by integrating effortlessly with existing frameworks and driving efficiency across all departments. This means that you can link your line of business systems to one workflow management platform. This boosts efficiency and also extracts more value from your existing IT investments. Simply put: you're upgrading your IT capabilities without an extensive rip and replace approach. 

Some organizations are struggling with SharePoint, for example. This popular software can be limited when it comes to designing workflows. Every workflow is unique, so the ability to customize these is important. On SharePoint, this often requires specialized programming skills. 

Rather than calling in your developers every time you need to create a SharePoint workflow, or add a new process step, rather opt for a tool that puts the power back into your users' hands. If you're looking for a way to reduce the risk of bottlenecks in your IT department, K2 is a solution. 

K2 integrates seamlessly with on-premises and cloud versions of SharePoint. Using the same drag and drop approach that you use when designing your K2 apps, non-technical SharePoint users can extend SharePoint's capabilities without having to go through IT.

With K2 you can:

  • Design electronic forms to collect and display information in SharePoint
  • Pull in data from your other systems and web services
  • Use sample applications to speed up your workflow development process 
  • Use a centralized list to access all the tasks and work in all your K2 apps 
  • Compile reports to enhance decision-making 

Smart assistance

To make the app, form and workflow development process even more user-friendly, K2 recently launched its new Smart Assist Configuration tooling. This capability boosts best practice when building workflows by guiding the workflow development process. This intuitive interface supports users by predicting next steps as they design their solutions. The tool also surfaces related business data that could add value. 

This smart system also detects errors as the user build a process or workflow, providing instant alerts to avoid any time being wasted. Rather improve as you go than find out later than you need to re-design the process from step number three, for example. 

This helps you to get your workflow process management solutions out to the users who need them, as fast as possible. It also makes sure that when your workflows are deployed, they will not become a problem for the IT department to solve. This means you're ironing out technical problems as you're solving business problems. Simply put, it's working smart not hard.

A mobile-enabled platform

The K2 platform has mobile apps enabled. This means that it can handle complex mobile workloads, forms and data integration, powering efficient workflows on the go. 

With K2, you can take the same app or workflow that you've designed for desktop and turn it on for mobile. This means your people can run a workflows app on a hand-held device without having to build it all over again. 

You can use K2 to deliver one mobile app across several platforms and devices, as well as multiple apps on a single infrastructure. This requires fewer resources and dramatically reduces the mobile app development time frame.

Furthermore, K2 offers a choice of mobile app development options. You can access out of the box apps to speed up time to market, or you can develop your own apps from scratch using visual designers. Either way, you can still integrate data from multiple systems and re-use any components over and over again to accelerate your transformation efforts. 

Another benefit that K2 can offer is the ability to access reporting that gives you valuable intelligence on app usage and process performance. 

Are you ready to take your workflows to the next level? 

Invest in agile business process management solutions to transform your business today. To learn more about process excellence, business process management and K2's platform, read the white paper 5 Ways to Transform Your Business and Optimize Agility.