Meet the Modern Workflow Application Software


Guide

The era of enterprise software is said to be coming to an end. In its decline, traditional enterprise solutions feature a hodgepodge of too many systems and extensive infrastructure. They also hinder the free flow of data and knowledge. This fosters a culture of working in silos, which impedes collaboration and slows down business processes.

All these issues impact the ability of traditional enterprise solutions to keep pace with change inside and outside the organization, both today and in the future. 

What is BPMS?

Many organizations are engaging in business process management (BPM) projects to improve outdated and long-winded ways of doing things. In a nutshell, a business process is a series of tasks and actions that lead from a trigger event towards a specified business goal. For example, when a new client needs to be on-boarded, your sales and marketing team could sit down and agree on a sequence of steps that need to be taken to ensure the process runs as smoothly, accurately and efficiently as possible. In addition, you would want full visibility into the status of each process, to identify areas for improvement. 

A BPM strategy would ensure that this process and all others across the enterprise:

  • Are designed for optimum simplicity and efficacy
  • Do not include any unnecessary steps
  • Assign roles and responsibilities clearly 

The role of automation in BPM

A key part of this process is to use technology to automate manual pen and paper based process steps. By delegating rules based tasks to software tools rather than people, the risk of human error is reduced. This promotes accuracy and therefore efficiency. At the same time, automation software also relieves employees from the burden of carrying out the same routine tasks day after day. This boosts their motivation levels and allows them to focus on other projects.

In these ways, business process automation solutions can increase organizational efficiency, corporate performance and profitability. However, it's important for companies to find an agile solution that can adapt quickly to new opportunities and challenges. It's also valuable to have a platform that can connect isolated line-of-business systems.  

Custom application development does help to streamline processes and data. But, it tends to be costly and time-consuming. It can also be an effort to maintain as technology advances and business needs change. 

The answer to this challenge? 

Fast, flexible low-code business process applications now offer a more modern way to deliver viral efficiency with intuitive workflows, forms and data. Workflow application software solutions also increase agility and deliver true competitive advantages.

Instead of an expensive rip-and-replace approach, agile and powerful workflow application software can transform your business processes step by step. This means minimal disruption and business downtime. 

Benefits of modern workflow software

  • Agile and scalable
  • Extends the use of existing investments without the expense of custom software development 
  • Process-driven solutions can be developed easily and collaboratively 
  • Applies to a diverse range of business processes and industries
  • Designed to solve business problems, with the end user in mind 
  • Integrates easily with existing line-of-business applications 
  • Maintains data security and integrity

K2 provides all these advantages and more

With K2 workflow application software, your organization can develop streamlined BPM apps that automate manual tasks and effortlessly move work between people, systems and machines.

The K2 platform allows you to build enterprise-ready apps and scale those apps to automate processes across business units, departments and even organizations. That is why thousands of companies around the world use K2 workflows software to build agile, powerful and future-proof business apps.

About K2

K2 is an award-winning workflow application software vendor with offices and employees across the globe. More than 1.5 million users in over 84 countries, including 30 percent of the Fortune 100, are using K2 to cut costs, reduce risk and grow revenue.

The K2 business process automation platform is designed to free organizations from slow, outdated and lengthy workflows. It can also transform multiple legacy systems into a smarter, more streamlined and agile enterprise solution.  

Why choose K2 workflow application software?

  • Accessible low-code approach: 
    You can develop, update and even re-purpose apps using drag and drop visual designers, with little to no code. Once built, your solutions can be rapidly and seamlessly deployed in the cloud or on premises. 
  • Easy to scale:
    You can develop one business application and rapidly scale this across all your enterprise processes.
  • Seamless integration:
    K2 connects people, systems and devices in real-time. It also supports third-party data connectors.
  • Digital forms made easy:
    Your people can easily put together powerful digital forms to collect and integrate data into your workflows and processes.
  • Powerful workflow engine:
    Both developers and non-technical business users can quickly automate workflows that are agile, intuitive and far-reaching. 
  • App templates for beginners:
    K2 provides sample applications and workflows that help to spark the application development process. These include forms, workflows and data integration. Your people can use these apps as they are or easily and rapidly customize these solutions. 
  • Mobile-ready:
    K2 supports your mobile workforce by powering apps that work online, offline and on any mobile device, securely. Apps you have built can quickly be configured for mobile. It's such a simple way to take productivity to the next level.
  • Security:
    The K2 management portal provides your managers with role-based access controls, industry standard compliance and security features.
  • Analytics:
    You can generate process reports swiftly to monitor performance and implement continuous improvements. You can also integrate third-party reporting tools like Microsoft Power BI and Tableau.

Reduce IT bottlenecks 

K2 allows you to gain optimal value from your IT resources because this workflow management platform:

  • Dramatically reduces the development time frame for workflow apps
  • Allows IT to react swiftly to update requests 
  • Provides one central architecture for ease of management and maintenance 
  • Can be used by "citizen developers", which reduces the burden on the developer team
  • Involves end users in the app development process, ensuring the apps dovetail with business needs  

All of these benefits help you to clear your IT backlogs and improve your time to market for workflow apps. This translates into improved efficiency and productivity, in the IT function and beyond. 

A smart way to build SharePoint workflow applications 

Organizations worldwide use SharePoint to drive collaboration — across teams, functions and geographical locations. This is a key system in many enterprise architectures and many enterprises are using SharePoint as a platform for workflow and process application development. 

That said, the customization of SharePoint workflows can be complex and time-consuming. It often also calls for specialized skills and expertise, which can be costly to hire and retain. While Microsoft has rolled out the App Model, this hasn't fully addressed developers' needs. As a third-party workflow application software solution, K2 can help. 

K2 integrates seamlessly with SharePoint, both on premises and in the cloud. This enables your people to build SharePoint apps that connect with all of your back end systems, without writing code. 

When K2 is used in conjunction with SharePoint, it allows organizations to:

  • Create SharePoint workflows and forms that span multiple SharePoint lists or libraries
  • Customize SharePoint forms to provide a better user experience and pull in data from other areas of SharePoint and line-of-business systems 
  • Develop business process apps quickly and easily, rather than waiting for specialist developers to do this for you

Keen to find out how K2 could transform your enterprise?

The rise of the business app is examined further in the white paper The Agile Enterprise: A Welcome Change.