Front Office Coordinator

Region: Americas
Location: Bellevue, Washington, United States


As the Front Office Coordinator, you provide general office support with a variety of clerical activities and related tasks.  You are responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, assisting on various projects, requisition of supplies as well as additional clerical duties. 
What you’ll be doing as a member of our team:
  • Act as the company’s first point of contact, professionally greeting our customers, vendors and other visitors
  • Answer and direct incoming calls
  • Take and retrieve messages for employees
  • Receive and distribute incoming mail and faxes
  • Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.)
  • Manage, maintain and stock office supply inventory, including employee beverages and snacks
  • Maintain the attractive, neat appearance of reception and common areas including the kitchen, conference rooms, copy and print rooms
  • Assist with providing general administrative support
  • Assist with planning and catering needs for events
  • Assist the Finance team with ongoing filing and upkeep of vendor files, general ledgers, etc.
  • Provide general administrative support to Executive Administrator and assist with projects, as needed; social events, meeting coordination, travel details etc.


What you’ll bring to the table:
  • Professional and friendly phone, email and in-person demeanor
  • Reliable with professionalism and flexibility
  • Able to work independently and be self-motivated
  • Excellent written and verbal communication skills
  • Creative multi-tasking and problem-solving skills
  • Attention to detail and high level of accuracy
  • Superb organizational skills
  • Must be able to lift and carry up to 20 lbs
  • High school diploma or equivalent experience
  • Prior experience is a plus
  • Strong internet and computer skills (Outlook)
  • Advanced experience with the Microsoft Office suite  
How to apply:

For more information on this position or to apply, send your resume to with "Front Office Coordinator" in the subject line.